Duties:This is a challenging role for a highly motivated, intelligent, independent and inquisitive individual looking to work in a fast paced, VIRTUAL and inspiring environment, while offering the flexibility to balance life outside of work.

You will be responsible for the administrative and project support for head of Executive Development & members of his team. The ideal candidate must have strong interpersonal skills, be comfortable working in a virtual office environment.

Essential Functions:
Schedule meetings, maintain calendars, coordinate meeting schedules
Research, schedule and manage domestic and international travel arrangements that are subject to regular change
Prepare and coordinate documents for key meetings
Provide logistic support for a wide range of meetings
Coordinate meetings for outside employment candidates, board members, and other partners
Coordinate action items that result from various meetings

General administrative activities
Phone screening, voice mail management; responding to external calls
E-mail organization, screening
Maintain contact lists
Expense reporting
Document and presentation management
Prepare, modify and produce presentations, reports, letters
Prepare and organize pre-meeting and post-meeting materials and reports as needed
Management & board reporting
Knowledge of cycle/schedules to proactively gather data and/or create initial draft of minutes or reports necessary to fulfill needs of the agenda

Project Management
Help to roll out company processes (drafting communication, managing calendars)

Knowledge, Skills and Abilities:

3-plus years as an Executive Assistant or experience working as a virtual assistant with a solid track record providing administrative support for multiple senior-level executives, ideally in an international company and in a fast-paced technology environment.

Advanced computer and technology skills to include:
PowerPoint (advanced skills a must), Excel, Word, Outlook, search engines, Adobe
Must have VOT resume profile and website. Credit score of 400 or above required. Virtual networking software a MUST!! Acrobat, PDA maintenance, etc.

Equal Employment Opportunity Employer:
$15 per hour direct deposit, paid weekly.