Lynne Hahne
Virtual/Executive Assistant
- Profile Created:
- 4 years ago
Candidate Description
My extensive 10+ years of Executive Assistant experience supporting VP’s to C-Suite Executives, both in a small office and large corporate environment, makes me exceptionally qualified to thrive in any high-level Assistant position. I take pride in myself as being analytical, driven, professional, reliable, and a high achiever. I am seeking to work remotely and I am thrilled to bring my wide-ranging experience and skills to a new, exciting opportunity.
Dear Hiring Manager,
It is with great interest that I am responding to your advertisement for an Executive Assistant. I am very enthusiastic about the position and I am confident that my experience and abilities closely match your criteria.
Key Strengths:
▪ 10+ years of Sr. Executive Assistant experience supporting VP’s to C-Suite Executives, both in a small office and large corporate environment
▪ Strong quantitative and analytical skillset
▪ Technically savvy professional with expertise in providing high-level project and executive support
▪ Self-starter and strategic planner with solid project management and organizational skills
▪ A high achiever who has an eye for detail/design and driven to combine concepts into solid plans of action
▪ Complex scheduling, travel arrangements (domestic and international), and expense reporting
Project Management:
▪ Designed, tested, and implemented (as part of a project team) a CRM system (Oracle CRM On Demand – like Salesforce.com). Also provided training to 400+ salespeople on how to use the system and independently held weekly one-on-one training webinars to drive user adoption.
▪ Assisted with RFP’s and maintained website links of ongoing projects for subcontractors and clients
▪ Analyzed data, sales reports, KPIs, sales quotas, and targets for forecasting and trending
▪ Managed trade shows including coordinating booth rental, booth space logistics, ordering services such as furniture/interior design, carpeting, lighting, electrical, freight, etc.
▪ Coordinated graphics for banners/signs, took photos and displayed the layout of company brochures
I believe that I would make a positive contribution to your company and would love to discuss this opportunity with you in greater detail. I am available for an interview at your earliest convenience and you may reach me at (612) 590-3540 to set up a time.
Thank you for your time and consideration and I look forward to speaking with you soon.
Sincerely,
Lynne Hahne
Education
Experience
-
Xperience Management Group, LLC 2018 - 2020
Executive Assistant
▪ Processed financial reports for CEO & CFO for operations of 15 fitness centers in MN and WI and 3 franchises ▪ Assisted the CFO and marketing with email campaigns ▪ Managed all purchase agreements and lease agreements ▪ Partnered with bankers for financial business loans, applying for all loans, filing applications, following up ▪ Trained and advised general managers and employees on franchise policy, procedure, and daily operations ▪ Vendor/order management – obtained quotes and purchased fitness equipment for all fitness clubs and franchises ▪ Scheduled executive meetings, coordinated travel, operations/risk management, database management ▪ Managed and coordinated local half marathon runs for franchise promotions ▪ Account Management and Point of Sale (POS) system management for three US Cryotherapy franchises ▪ Created and managed website content and scheduling site content of text, photos, graphics, etc. for franchises
-
Experis Engineering 2017 - 2018
Contract Executive Assistant
▪ Gathered and distributed meeting materials, meeting planning, scheduling meetings and video conferences, ordered lunches ▪ Coordinated international & domestic travel and managed expense reimbursement processes
-
People 2.0/TFI Resources 2017 - 2017
Contract Executive Assistant
▪ Arranged extensive domestic travel and submitted expense reports ▪ Scheduled meetings and conference rooms and assisted human resources with new hire process
-
3M Company 2013 - 2016
Executive Assistant
▪ Scheduled meetings and conference rooms, submitted travel requests, and obtained approval for travel ▪ Managed compliance in the Integrity Assessment database for the Pegasus project ▪ Prepared written materials and PowerPoint presentations for Sr. Leadership Team ▪ Created and sent preservation notices and reminders in the Preservation Notice Tracking System Database ▪ Maintained the quarterly Board of Director’s letter and quarterly PwC letter prior to final submittal ▪ Arranged domestic and International travel and coordinated with the International offices ▪ Submitted expense reports and obtained approval ▪ Created retention letters and sent them to outside counsel for approval and signature
-
Metropolitan Council/Metro Transit/Southwest Light Rail Transit 2011 - 2013
Program Technical Specialist
▪ Supported the Sr. Project Director/Engineer and multiple Light Rail Civil and Environmental Engineers ▪ Project office management, scheduling, and attending high level executive management meetings and preparing agendas ▪ Scheduled meetings and sent communications to 5 city Mayors, Commissioners, Council Members, and City Staff as it relates to the Southwest LRT project ▪ Prepared PowerPoint presentations for the Metropolitan Council, Federal Transit Administration, & high-level Committee meetings ▪ Followed strict federal policies and compliance to obtain clearance, made travel arrangements and prepare expense reports
-
Berry Plastics 2007 - 2010
Executive Assistant
▪ CRM Subject Matter Expert and active member of the Oracle CRM on Demand team ▪ Operations management, making extensive travel arrangements with frequent changes, preparing expense reports, & reconciling with credit cards ▪ Managed Capex database and partnered with CTO on IT projects ▪ Ran queries, analyzed data, and created reports with Cognos for forecasting and trending ▪ Designed PowerPoint presentations for Board of Director meetings, Budget Reviews, and Shareholder meetings ▪ Coordinated materials for salary and performance reviews ▪ Facilitated weekly leadership meetings for President/EVP and various Executive Management Teams ▪ Managed season tickets distribution for Chicago Cubs, St. Louis Rams, and Cleveland Browns sporting events ▪ Managed the CEO and President\'s calendar and alert them of meetings/priorities ▪ Supported Finance, Legal, Marketing, Operations, Sales, Human Resources, and Corporate Leadership as needed